Introduction

The Special Bid Order is used when a Manufacturer provides a Special Bid (i.e. Special Bid Price for certain products under (Special Terms and Conditions) for Specific End-User(s). A Special Bid Order is used in the IT Business vertical markets. 

Process

Manufacturers/Vendors like i.e. HP have special agreements (contracts) with Specific End-Users (i.e. ‘Shell’). The Manufacturer/Vendor makes use of their Channel (i.e. Distributors and Resellers) for the delivery of the Special Bid products. This is because the Manufacturer/Vendor is using the regular stock products which are in stock at the Distributor. The deal allows Specific End-User to buy products at a different price instead of the regular price. The Distributor will support the lower price for all goods delivered for the Specific End-User by claiming the difference from the Manufacturer/Vendor. The delivery to the End-User is done by a Reseller. Subsequently, the Reseller needs to report in the Purchase Order to the Distributor that the order is for a Specific End-User. By adding End-User contract number information in the Purchase Order, the Distributor knows that they can give price support to the Reseller and they can claim the difference from the Manufacturer by validating the contract information.

Content

GLN's are used to identify the Manufacturer/Vendor and Seller in this situation.

Format

XML usage:

Fixed values:
<GlobalPurchaseOrderTypeCode>: "Special Bid Order"
<GlobalDocumentReferenceTypeCode>: "Contract"
Variable values

<GlobalDocumentReference><ProprietaryDocumentIdentifier>: Contract number (i.e. OPG)

EDIFACT usage:

Include:
Segment group 1: RFF
Reference qualifier: CT
Example: RFF+CT:SpecBid 1234567'

Syntax

When compiling a Special Bid Order, use the below field definitions to ensure all mandatory fields are filled and filled with the correct type.

Field Definitions